Use Google Docs in a Hangout

You’re probably aware of Google Hangouts, and how useful they are for video chat and conferencing. Did you know that you can also include your Google Drive documents as part of your hangout video, and edit them right there in the hangout?

There are a few ways to open a hangout; here I’ll do so from Gmail:

Click image to enlarge

Click image to enlarge

The first time, you may be asked for authorisation to use the camera and microphone. Then you’ll see a screen something like this (but I can’t guarantee that yours will display such a handsome guy):

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Click image to enlarge

The icons down the left are applications you can use from within the hangout. Among them you’ll see the triangular Drive logo – click on it to load the app and change your display from the webcam to your Drive listing.

The webcam display is now down below, and you can recover it when you want to by clicking on it: 

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Click image to enlarge

From here you can add Drive documents to the hangout. If you choose documents to which your collaborators don’t have share access, you’ll get a warning:

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Click image to enlarge

If you’re chatting to someone who has edit priveleges for the document you’re viewing, you can both work on the content in real time, right there in the hangout. You’ll see each others’ locations in the document, and the edits you each make, while you’re having your audio and video discussion: 

Click image to enlarge

Click image to enlarge

This is a great too, for collaboration. in a future post I’ll look at some other techniques you can use when, instead, you want to make a presentation over a hangout.