Storing Google Drive Files in More Than One Location

Ever lose a file in Google Drive? In this post I talked about some ways of searching for your files, but there’s another trick you might want to try too.

In this other post I discussed moving a file into an alternative folder. Google Drive folders are not exactly like the folders in the file system of your PC. In fact, they behave more like the labels in Gmail. To make a file easier to find, there’s a simple way to store it in multiple folders and/or subfolders – a little like adding multiple labels to a message stored in Gmail.

To move a file in Google Drive so that it’s stored in multiple locations, hold down Control while you click the additional target location(s).

Click image to enlarge

Click image to enlarge

When you access the file to make edits from one location, those edits will be visible when the file is accessed from any of the other selected locations.

Note also that the ‘folders’ in which a file appears will now be listed alongside the filename; if the folder has been given a custom colour, as described in this post, the folder name will show up in that colour:

Click image to enlarge

Click image to enlarge