Send and Store Your Forms in Gmail

In a previous post we discussed collecting spreadsheet data via Google Forms. If you use Google Forms regularly, a useful tip is to send your forms via email to yourself or to your users. For a user of Gmail it’s then easy to use an email label to provide easy access to those same forms later on. Since most people work with their inbox either open or easily to hand, it’s a great place to have your forms readily available.

Once you’ve created your form, there are two ways to email it.

  • From the menu of your spreadsheet select Form > Send Form
  • From the form editor choose the blue Send Form button from the top bar

Enter the email addresses for your chosen recipients, and make sure that the box saying Include form in the email is checked. You also have the option here to modify the subject line of the email and add some further body text, if you want to:

Click image to enlarge

Click image to enlarge

Once the user receives the email they then have the form stored in their own email system and can submit it on as many occasions as they need to. Each time the email is opened again the form contained within it will be blank and ready to use again.

For easy access in Gmail, create a label Forms and drag it onto each form email that arrives:

Click image to enlarge

Click image to enlarge

Your forms are now neatly gathered and available for use under the Forms label:

Click image to enlarge

Click image to enlarge