Format Painting in Google Docs

In this previous post I described how to alter the default heading styles in a document to get them looking just how you want.

That’s not the only tool you can use to speed up document formatting, however. Another is Paint Format. The Paint Format tool is indicated by a little paint roller to the left of the toolbar in all of the main Drive apps. You can use it to copy a format from one highlighted area of text to another. If you’re creating a style for a particular type of content, such as a quote for example, you can quickly apply it to the other quotes in your document.

First, highlight the area of text from which you want to borrow the format, then click on the Paint Format button:

Format Painting

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Now you’ll see that the button with the roller icon has changed its appearance to look ‘pressed’. Next, highlight the text to which you want the borrowed format applied:

Format Painting

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When you now release the mouse button to complete the highlighting action, the borrowed format is applied to your selected text:

Format Painting

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Don’t forget that you can do this in spreadsheets and presentations, too.