Enabling and Disabling Google Forms

In previous posts I discussed collecting spreadsheet data via forms and validating that data within the forms, and how the forms can be distributed and saved using Gmail. But what happens when you no longer want to receive completed forms? Maybe your survey is complete, or you’re no longer accepting entries for your course or competition.

If you need to disable a Google Form for new responses, open the Form in Google Drive and look for the the “Accepting Responses” button in the top menu:

Click to enlarge image

Click to enlarge image

Clicking on this button will leave the form inoperative.

Click to enlarge image

Click to enlarge image

You can re-enable the form at any time later by once again clicking what is now the “Not Accepting Responses” button.

On occasions, when a form has been closed, you’d like to make some explanatory information available for users who didn’t complete the form in time.

After you’ve put your form into “Not accepting responses” mode as outlined above, a window appears with some default text (see image above):

The form "[YOUR FORM'S NAME]" is no longer accepting responses.
Try contacting the owner of the form if you think that this is a mistake.

However, you can edit this text in order to add your own message and instructions for the user.