Google has added ‘recycle bin’ features to Calendar, similar to those available in Gmail and Drive, allowing you to easily restore calendar events that have been deleted.. The name of the feature varies according to your language and location settings; in my ‘British English’ setup it’s called Bin, but I suspect that in the USA it will be called Trash.
When you create an event for multiple people in Google Calendar, you usually want to choose a date and time when all of the people you want to invite can attend without rearranging their own agendas.
If your guests have shared their calendars with you, Google Calendar can make this task easier for you by suggesting times that work for everybody.
In this previous post I discussed how to add delegates to a Gmail account, so your mail can be managed better in your absence. Under such circumstances it’s often useful to delegate your calendar activities too.
In this post from last year I described how you can receive aggregated search results from Gmail and Google Drive. Google has now improved things a little further, aggregating the results of Calendar and Drive searches into a single result set.
Google supplies several methods by which you can integrate external calendars – or the events they contain – into your Google Calendar display. Click the down-arrow next to Other Calendars to see the options:
Google Calendar offers you quick access to day, week and month displays via buttons at the top of the screen. Sometimes, though, it’s handy to see a whole-year view to help you plan future events.
Sometimes it’s handy to make a PDF snapshot of a Google Calendar. There’s an easy way to achieve this right inside the Calendar application.
From the buttons at the top of the page, select More > Print:
By default, Google shows all seven days of the week in your Google Calendar’s Weekly and Monthly views:
If you use Google Calendar in an environment that only operates Monday through Friday, you may find that displaying Saturday and Sunday just creates confusion and the potential for errors.
When you’re scheduling calendar events it can be useful to associate documents or other files with the event; the agenda for a meeting, say, or the menu for that important dinner.
Google Calendar can’t currently do this out of the box, but you can achieve it by enabling the Event Attachments feature in Labs. To get that done, Go to your Google Calendar and click on the gear icon in the top-right corner of the interface. Select Labs, scroll down and enable the Event Attachments Lab, then save your changes.
Google Calendar has a neat little trick to help you save a little time when manually adding calendar events.
Use the Quick Add feature under the Create button to add a text description of the event. Google will do its best to interpret what you write into a calendar event.
To create a simple event, only what and when are needed, so you might write
Sales meeting at 6pm today
For more complicated events, consider what, where, when, and who:
Sales meeting at 6pm today at Headquarters with Tom
Here’s the created event:
You can even invite people to the event by using the with keyword and their email address:
Sales meeting at 6pm today at Headquarters with firstname.lastname@example.org
If you enter a time with no date, Quick Add will create the event on the earliest date that puts the event in the future; if you enter no start time or end time, Quick Add will create an All Day event.
You can specify start and end times using either time ranges or intervals eg 4.30 – 6.00 or for 90 minutes. Multi-day events can be specified using a date range such as 10/9 – 14/9, while recurring events can be added using repeats or every:
Sales meeting every Friday for 6 weeks
Sales meeting repeats weekly for 6 weeks